Tips To Create Effective Server Backup Strategy For Small Business
Today businesses demand more agility and responsiveness, they have more responsibilities to deal with the growing consumers’ expectations, more pressure to endure from regulatory authorities. To cope with all in a data-driven economy, businesses need to adopt proven server backup strategy and create an effective and centralized storage server that can deal with the unlimited and consistent requests of its validated clients or users no matter where they are, and what device they have. Thankfully, online server backup presents a formidable and unswerving solution to help small businesses to cope with the mounting pressure. Interestingly, the competitive marketplace of cloud backup storage has sprung up many cheaper yet robust alternatives in this regard. However, finding the right fit for your business could be an arduous job. Here are some tips that would help you with your goal of creating an effective storage server.
Protecting business data against any exploitation attempt by cybercriminals should be the top priority. Moreover, data should be accessible to intended users and only after successful authentication or validation. Hence, make sure that your server backup provider is compatible in doing so. It should provide two-way encryption of data i.e. while uploading and retrieving. Top-tier cloud backup providers nowadays offer 256-bit encryption technique. But at times, the encryption key is managed by vendor alone, and shockingly this could go against the compliance norms as imposed by HIPAA and other regulatory authorities.
Performance and versatility
Individual or team productivity – much depends upon how well the backup server responds to users’ requests, i.e. availably of data and uptime of its data center. Normally, they are correlated with the providers’ investment in its data centers. Level of availability vary from vendor to vendor. Tier 1 data centers (the lowest tier) bereft redundant capacity components (uplink and servers) can offer 99.671% availability while the Tier 4 data centers equipped with redundant and fault-tolerant elements can deliver 99.995% availability.
Don’t be in haste. Assess the pricing component across different vendors. Remember, plan charges vary and there are different parameters: amount of data you store and download, how frequently you need the backup and restore features, how many accounts you want to hold in total, what level of security and availability you want, among others. Hence, you need to find the right mix that your business would need to stay agile and functional, and pay accordingly. Deliberated selection would drastically reduce your TCO (total cost of ownership).
How well your vendor would handle your data, particularly the sensitive ones? Will it be able to match the norms of regulations like HIPAA, the Payment Card Industry (PCI) standard and others? If your business deals with storing customers’ sensitive payment and personal records, go with a storage service provider that holds SOC 2 Type II certification that marks the implementation of standard practices regarding data security, availability, processing integrity, and confidentiality/privacy.
What policy frameworks do you have to ensure business continuity and data security? What recovery time objectives (RTOs) do you have for key classes of data like financial records, contracts, and client information? What retention and disposal policy you abide by? Keeping all these in mind, zero in on the right server backup service provider that can help you meet the desired service levels.
Avoiding vendor lock-in
Have an in-depth scrutiny of the terms and conditions linked with the cloud storage plan that you choose. Go with a vendor or plan that reads no or the least lock-in period. Your diligent approach will safeguard your interest in the long run. In case the selected vendor fails to meet your needs or lacks in terms of technologies or benefits, you can easily switch your vendor or plan to another.